2024 New Procedures for Videoing NCHA Approved
Events (NCHA Rule Book)
All NCHA approved
classes must be video recorded.
must have the understanding that their first responsibility is to make quality
videos for NCHA reviewing purposes. Only NCHA certified videographers can be
used. All videographers, including replacement or fill-in videographers must be certified and
a current NCHA member. There will be a
$150 fee to apply and or recertify.
must register and pass the on-line NCHA Videographer test with a minimum of an
80% score. This site is located at www.nchavst.com.
After passing the
on-line NCHA videographer test you will enter a probational period. All
applicant videographers will be required to send a copy of their first video footage of the year with two classes (ex. Open and Non-Pro) to Video West Productions (see #21 this section)
for review and approval to become a NCHA Videographer.
videographers are required to recertify every (2) two years. All NCHA videographers
will be required to send a copy of their last video footage of the expiring
year, with two classes (ex. Open and Non-Pro) to Video West Productions (see
#21 this section) for review and approval to remain a NCHA videographer. Show producers must ensure the videographer has the proper certification and are aware of and complying with the requirements prior to the
start of the show.
classes, videographers must not talk on a cell phone, or talk to contestants,
and have only limited communication with the judges. It is very important that
the judge or monitor reviewing the video hear all the arena sounds and should
not be distracted by ongoing conversations on the video.
NCHA will only
accept DVD-Rs, SD cards, thumb drives, or USB 3.0 external hard drives.
will turn in a Weekend Field Monitor’s Report along with all the video runs and
judges’ sheets to the designated judge at the immediate
conclusion of the show.
All video media should be labeled with the name of the show, date, classes, and judge name. Retrieving
a specific horse and rider video is important throughout the show and after the show. Each set, class and day needs to be easily identified to assure that information retrieval is guaranteed. All videos stored on DVDs, USB external hard drive,
SD cards or thumb drives need to be organized, so that a specific horse, rider, set, class, and day of the show can easily be identified for review purposes at any time.
be requested to forward additional videos to the Director of Judges for review.
Camera should be
positioned as near the center of the arena as possible and should be at
approximately the same height as the judge’s stand.
Do not leave the
precautions to ensure the lighting is proper.
Videos must have
horse, rider, and cow in the picture always. Do not zoom in on rider too closely to prevent getting the overall action.
footage before horse begins to work and after buzzer sounds, the horse leaves
the arena and is no longer in the judge’s sight. Be sure the horn or buzzer
sound is heard on recording as well as the announced score.
If camera is not
capable of producing titles, it should be left on long enough to obtain names
of horses and or riders.
Whether using DVD,
SD card, USB or thumb drive media for storage purposes, individual video/movie
files of each horse and rider must be produced. Each horse and rider exhibitor
video file within a set, class and day of a show must be distinguished from the next horse and rider video within that same set in the order in which the set was shot. Do not omit any
horses in any class. No extended stream of video containing multiple
competitors is acceptable. Identifying the horse and rider/exhibitor at the beginning of each run is required. Begin recording early enough to record the announcer’s introduction of each horse and rider. If it becomes necessary for the
videographer to supply the introduction at the start of each run, please do not say the names of the horses or the exhibitors unless you are the official show announcer. As each horse approaches the herd, the videographer should speak into the
microphone of the camera. For example, they should say: “This is the Non-Pro Class, third horse.”
If the secretary
receives numerous complaints regarding a judge’s performance, the secretary may
submit the video along with the judge’s score card to the Director of Judges for
review. This will not replace a formal protest.
Self Adjusted Monitor
System (SAMS), please have adequate equipment available. A judge is required to review the video in a place where they are completely separated from the contestants and away
from the video stand. All events using the Self Adjusted Monitor System (SAMS) must provide an isolated location to review the runs in question. The room is to include a large TV (preferably with at least a 30-inch screen), one station with monitor and media player (i.e.,
recorders or computers) with 1/16 slow motion and play
back capability is required for the judge. Under no condition is a judge to review any runs in the arena or in the presence of contestants, owners, or other judges. At all monitored events, two stations with monitors and media players (i.e.,
recorders or computers) with 1/16 slow motion and play
back capability are required for the NCHA monitor.
When a video is
received at the NCHA office that is of poor quality, the NCHA Judges Department
Notify the event’s
producer and show secretary and fine the videographer $50.
may be requested and sent to the NCHA Video Support Team (VST) to be evaluated.
The videographer will contact the VST to seek assistance in resolving the issue.
Upon receiving a
second inferior quality recording from the videographer, the videographer may
be fined $200, which must be paid prior to the videographer’s next event and
verified by the show management that the videographer has been cleared to video
any upcoming show for them. It is the videographer’s
responsibility to contact the VST to discuss the video quality notification.
Upon receiving a
third inferior quality recording, the videographer may be fined a minimum $500 fine or revocation of videoing privileges, or
both. All disciplinary actions listed in these
rules are guidelines only and may be increased or decreased by the Director of
Judges, in his sole discretion, based on the severity of the violation in
The Field Monitor
system requires that each show reproduce and provide video copies for the NCHA
Judge at the end of each show. The judge will have three days to mail the copies of their judges’ sheets and a copy of their videos of the approved NCHA classes that they judge.
classes, including weekend Limited Age Event classes, will be included in the
Field Monitor Program.
If it is a multiple
judge Weekend show, only the lowest ranking judge and any fill in judge will
take the videos and judges sheets home. If it is a multiple judge Limited Age
Event with $10,000 to $60,000 added, the videos and judges’ sheets will be
given to the highest-ranking judge.
All United States,
Canadian and European judges will report to an assigned Weekend Monitor.
should make sure that their Video Contractors are aware of and are complying
with all NCHA requirements PRIOR to the show. See Guidelines for Weekend
Monitor Program for Judges and Regulations for Limited Age Events. Contact for
Video West Production Ted Petit,
1739 Marion Street, Georgetown, SC.
Web site: www.nchavst.com