| 1 | Appoint an individual as official camera person. He/she should be knowledgeable of video equipment and trained in the techniques of video taping cutting horse contests. |
| 2 | All NCHA approved classes must be video taped. |
| 3 | As of the 2007 show year, NCHA will only accept DVDs. |
| | a. | A DVD camcorder is NOT required. A regular VHS camcorder will be sufficient as long as it has an audio/video output. Almost all recorders have this. |
| | b. | At least one DVD recorder will be needed. These can be purchased for about $150-$200 each. |
| | c. | After approximately every 2 classes (or 40 horses), you should transfer the classes to the DVD recorder and finalize the DVD recording. This should take about 4 minutes for every 40 horses. This process can be done easily during the cattle changes throughout the day. |
| | d. | Please make sure that the recorder is NOT set on a mode setting that is longer than two hours. Any more than two hours of playing time will reduce the picture quality drastically on DVDs. |
| | e. | The best type of disk to use is DVD-R (minus R). This type is compatible with most players and computers. |
| | f. |
To make two DVD copies at the same time throughout the day, you should "loop" a second DVD recorder by taking a cable from the first DVD recorder audio/visual output and send it to the audio/visual input in the second recorder. |
| | g. | The only DVD that a judge should have to wait for is for the last 40 horses which will take about 4 minutes to finalize. |
| | h. | Each DVD should be labeled with the name of the show, date, classes and judge names. |
| 4 | Tapes should be held by you for thirty (30) days before reusing. You may be requested to forward videos to the Director of Judges for review. |
| 5 | Camera should be positioned as near the center of the arena as possible and should be at approximately the same height as the judge’s stand. |
| 6 | Must have horse, rider and cow in the picture at all times. Do not zoom in on rider too closely to prevent getting the overall action. Do not omit any horses in any class. |
| 7 | Allow lead-in footage before horse begins to work and after buzzer sounds and horse begins to leave arena. Be sure the horn or buzzer sound is heard on tape. |
| 8 | Do not leave the camera stationary. |
| 9 | If camera is not capable of producing titles, it should be left on long enough to obtain names of horses and/or riders. |
| 10 |
Camera operator should distinguish between classes and horses, graphic or sound. Speak into microphone and announce the required information or leave camera on while announcer is speaking. As each horse approaches the herd the Videographer should speak into the camera. They should say, for example: "This is the Non Pro Class, third horse." Please do not say the names of the horses or exhibitors unless you are the official show announcer. |
| 11 | Take all precautions to insure the lighting is proper. |
| 12 | Do not reuse DVDs as the quality is diminished. |
| 13 | If the secretary receives numerous complaints regarding a judge’s performance, the secretary may submit the tape or DVD along with the judge’s score card to the Director of Judges for review. This will not replace a formal protest! |
| 14 | If a judge is going to use the Self Adjusted Monitor System, please have adequate equipment available. A judge should be allowed to review the tape in a place where he/she is completely separated from the contestants. |
| 15 | Whenever a DVD is received at the NCHA office that is of poor quality, the NCHA Judges Department will notify the event’s producer, and the show will be fined $25.00. Additional film may be requested. Upon receiving a second inferior tape from a show producer, the show may be fined $200.00, which must be paid prior to the producer’s next event. Upon receiving a third inferior tape, the Director of Judges shall take action as deemed necessary to correct or eradicate the problem. If there is no tape received from a show producer, the show will be fined $500.00 |
| 16 | The new Weekend Field Monitor system requires that each show reproduce and provide a video copy for the NCHA Judge after each show. The judge will have three days to mail a copy of his judge’s sheets and a copy of his videos of the approved NCHA classes that he/she judges. |
| 17 | If it is a multiple judge show only the lowest ranking judge will take the tapes home. |
| 18 | Only regular weekend classes are required on the tapes. No Limited Age Events are required for the Weekend Monitor System. |
| 19 | At the present time only shows held within the United States will be required to reproduce and provide tapes for the judges. |
| 20 |
Show Management should make sure that their Video Contractors are aware of and are complying with the requirements prior to the show |
